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🇬🇧 Functional Skills Qualifications · flashcards
Functional Skills Qualifications Functional Skills ICT — Using ICT Systems Flashcards
50 question-and-answer cards covering Functional Skills ICT — Using ICT Systems as it is examined in Functional Skills Qualifications. 24 of them are printed below, taken from across the deck — no signup, no paywall on the preview.
24 sample cards from the Functional Skills ICT — Using ICT Systems deck
Sampled from the end of the deck, so these are different cards from the ones shown on the syllabus page.
What is the difference between .csv and .xlsx file formats?
.csv (comma-separated values) is plain text with values separated by commas — simple and widely compatible but no formatting/formulas; .xlsx is the Excel format that supports formatting, multiple sheets and formulas.
What is a backup?
A backup is a second copy of data stored separately, so that information can be restored if the original is lost, corrupted, deleted or stolen.
Why is it important to keep a backup in a different physical location or in the cloud?
So that a single event (such as fire, theft, flood or device failure) cannot destroy both the original and the backup at the same time.
Compare local storage and cloud storage.
Local storage (e.g. hard drive, USB stick) keeps data on a physical device you control and works offline; cloud storage keeps data on remote internet servers, accessible anywhere with internet and good for sharing/backup, but needs a connection.
Give two examples of portable/removable storage media.
USB flash drive (memory stick), external hard drive, SD/memory card, or optical disc (CD/DVD).
What is the difference between an HDD and an SSD?
An HDD (Hard Disk Drive) uses spinning magnetic disks and is cheaper per gigabyte; an SSD (Solid State Drive) uses flash memory with no moving parts, making it faster, quieter and more durable.
Order these units of storage from smallest to largest: gigabyte, byte, megabyte, kilobyte, terabyte.
byte $<$ kilobyte (KB) $<$ megabyte (MB) $<$ gigabyte (GB) $<$ terabyte (TB).
Approximately how many megabytes are in $1$ gigabyte?
Approximately $1024\ \text{MB}$ (often rounded to $1000\ \text{MB}$) make up $1\ \text{GB}$.
What is the most efficient way to find a file when you cannot remember which folder it is in?
Use the operating system's search tool, typing part of the file name, file type or a keyword from its contents.
Name two ways you can refine or speed up a file search.
Filter by file type/extension, by date modified, by file size, or by keyword/wildcard; and sort the results (e.g. by name or date) to scan them quickly.
What is a wildcard character in a search, and what does the asterisk (*) do?
A wildcard stands in for unknown characters; the asterisk * represents any number of characters (e.g. 'report*.docx' finds all files starting with 'report').
What is a strong password, and give two rules for creating one?
A strong password is hard to guess: it should be long (e.g. 12+ characters), mix upper and lower case letters, numbers and symbols, avoid personal details/dictionary words, and be unique to each account.
What is malware? Name three types.
Malware is malicious software designed to damage, disrupt or gain unauthorised access to a system. Types include viruses, worms, trojans, spyware and ransomware.
What is phishing?
Phishing is a scam where criminals send fake emails, texts or websites pretending to be a trusted organisation to trick people into revealing personal or financial details.
What is a firewall and what does it do?
A firewall is hardware or software that monitors and controls incoming and outgoing network traffic, blocking unauthorised access to protect a computer or network.
What does HTTPS in a web address indicate, and what symbol confirms it?
HTTPS indicates the connection is encrypted and secure; it is usually shown with a padlock symbol in the browser's address bar.
What is two-factor authentication (2FA)?
A security method that requires two separate proofs of identity to log in — typically something you know (password) plus something you have (a code sent to your phone).
What is personal data?
Any information that can identify a living individual, such as name, address, date of birth, photo, email address or financial details.
Which UK law protects how personal data must be handled, and name one of its principles.
The Data Protection Act 2018 (which implements the UK GDPR). A principle: personal data must be processed lawfully and fairly, kept secure, accurate, and used only for the specific purpose it was collected for.
Name two practical ways to protect your privacy on social media.
Adjust privacy settings to limit who can see your posts, avoid sharing personal details/location publicly, only accept genuine friend/contact requests, and think before posting.
What does copyright protect, and why must you respect it when using online content?
Copyright protects the creator's ownership of original work (text, images, music, video). You must get permission, give credit or use licensed/royalty-free material, otherwise using it is illegal.
State two health risks of using computers for long periods and a way to reduce each.
Eye strain — take regular screen breaks and adjust brightness; back/neck pain or RSI — use an adjustable chair, good posture and ergonomic equipment, and take breaks to move.
What is a digital footprint?
The trail of data and information you leave behind through your online activity, such as posts, comments, searches, purchases and websites visited — it can be active (things you post) or passive (data collected about you).
Why should you behave responsibly online, and give one example of responsible behaviour?
Because a digital footprint is often permanent and can affect your reputation, relationships and job prospects. Responsible behaviour includes being respectful (not cyberbullying), thinking before posting, and not sharing others' data without consent.
What this deck covers
The Functional Skills ICT — Using ICT Systems deck follows the Functional Skills Qualifications Functional Skills ICT — Using ICT Systems syllabus — 3 chapters and 12 topics — so questions land on material that is genuinely examinable rather than trivia around it. That works out to roughly 16.7 cards per chapter.
Answers are written to be recallable, not just readable — averaging about 166 characters, which is long enough to carry the reasoning and short enough to say out loud.
A deck like this earns its keep on the second and third pass. Read the syllabus first so you know the shape of the subject, then use the cards to find the specific facts that have not stuck.
Functional Skills ICT — Using ICT Systems flashcards FAQ
How many Functional Skills ICT — Using ICT Systems flashcards are in this Functional Skills Qualifications deck?
50 cards. This page previews 24 of them, sampled evenly across the deck so you can judge the difficulty before installing anything.
Are these Functional Skills Qualifications flashcards free?
Yes. The preview here is free to read with no signup, and the full 50-card deck is free inside the Examius app.
What do the Functional Skills ICT — Using ICT Systems cards cover?
They follow the Functional Skills Qualifications Functional Skills ICT — Using ICT Systems syllabus — 3 chapters and 12 topics — so the questions track what is actually examinable.
How should I use these flashcards?
Read the syllabus first so you know the shape of the subject, then drill the deck. Examius schedules each card with spaced repetition, so cards you keep missing come back sooner and ones you know drift further apart.