SAP SAP HCM Flashcards

24 sample cards from the SAP HCM deck

Sampled from the end of the deck, so these are different cards from the ones shown on the syllabus page.

1. What is a 'Work Schedule Rule' in Time Management?

   The rule that combines the daily work schedule, period work schedule, and holiday calendar to define an employee's planned working times for each day, generating the personal work schedule.

2. Which time-evaluation driver processes time data and what schema does it use?

   Report RPTIME00 runs time evaluation. It uses a time schema (standard TM00 for positive recording, TM04 for negative recording) built from functions and personnel calculation rules.

3. What is the difference between an 'Attendance' (IT2002) and an 'Absence' (IT2001)?

   Both are time infotypes: Absence (IT2001) records time away from work (leave, sickness); Attendance (IT2002) records special presence times (e.g. business trip, training). Each is coded with an attendance/absence type.

4. What is an 'Absence Quota' (IT2006) in Time Management?

   A time account that stores an employee's entitlement to a specific absence (e.g. annual leave days), tracking accrual, deduction, and remaining balance; absences are deducted against the matching quota.

5. What is the SAP Payroll module and what is a 'Payroll Driver'?

   Payroll (PY) calculates employee remuneration (gross-to-net) and statutory deductions. The Payroll Driver is the country-specific program (e.g. RPCALCx0, RPCALCU0 for US) that runs the payroll schema to compute results.

6. What are the main phases of a payroll run in SAP?

   Release payroll → Start/run payroll (simulation then live) → Check results (correct via correction phase if needed) → Exit payroll → Subsequent activities (posting to FI/CO, bank transfer, remuneration statements).

7. What is the 'Payroll Control Record' and what does it govern?

   A per-payroll-area record that controls the payroll process: it sets the current payroll period, locks master data during processing, defines the earliest retro-accounting date, and shows the payroll status (released/checked/exit).

8. What is 'Retroactive Accounting' (retro) in SAP Payroll?

   Automatic recalculation of already-completed payroll periods when master/time data affecting the past is changed after those periods were run; the system recomputes and carries forward the differences into the current period.

9. What is a 'Payroll Area' and how does it relate to payroll periods?

   A payroll area groups employees who are paid together with the same periodicity and pay date; it determines the payroll period (via the period parameter and date modifier) and the timing of the payroll run.

10. What is a 'Personnel Calculation Rule' (PCR) in payroll/time?

    A decision-tree of processing logic (operations) that manipulates wage types or time data during a payroll/time schema run — the low-level building block that the schema calls to process data.

11. What is the SAP Recruitment (PB) module, also known as E-Recruiting?

    The component supporting the hiring process — advertising vacancies, receiving and managing applications, tracking applicant status, and transferring hired applicants into PA. E-Recruiting is the web-based successor.

12. Outline the main steps of the SAP recruitment process.

    Create/maintain a vacant position → advertise the vacancy (advertisement + recruitment instrument/medium) → receive applications & enter applicant data → screen/select (applicant activities & status) → make offer → hire (transfer applicant to employee via PA).

13. What is an 'Applicant Group' versus an 'Applicant Range' in SAP Recruitment?

    Applicant Group classifies applicants by employment type sought (e.g. active/temporary), similar to employee group; Applicant Range groups applicants by hierarchical/functional area or organizational criteria for administration and selection.

14. What is 'Applicant Status' in SAP Recruitment and give example statuses.

    A flag showing where an applicant stands in the process. Examples: 'In process', 'On hold', 'Invited', 'Rejected', 'To be hired', 'Contract offered', 'Processing complete/Hired'.

15. How is a 'Vacancy' represented and linked in SAP Recruitment/OM?

    A vacancy is a flag/infotype on a Position (IT1007 Vacancy in OM) marking that the position is open to be filled; recruitment advertisements reference this vacant position and hiring fills it.

16. How does Recruitment integrate with Personnel Administration?

    When an applicant is selected and hired, their applicant data is transferred into PA, automatically triggering a Hiring personnel action so the applicant becomes an employee with a personnel number — avoiding re-entry of data.

17. What does TEM stand for in SAP HCM, and what does it manage?

    Training and Event Management. It plans, manages and settles all business events — training courses, seminars, and internal/external events — including resources, attendees, bookings, and cost transfer.

18. In SAP TEM, what is the difference between a 'Business Event Type' and a 'Business Event'?

    A Business Event Type (D) is the template/catalog definition of a course (content, duration, objectives); a Business Event (E) is a specific scheduled occurrence (date, location, instructor) of that type that attendees actually book.

19. What is the 'Business Event Catalog' in SAP TEM?

    The hierarchical structure of event groups and event types that organizes all training offerings, providing the framework from which concrete dated business events are created.

20. Name key attendance/booking activities available in SAP Event Management (TEM).

    Book, Prebook (waitlist before scheduling), Replace, Rebook (move to another event), Cancel, and Follow-up (appraisal/qualification transfer after completion). Firmly booked attendees can also be billed and activities settled.

21. How does SAP TEM integrate with Personnel Development / other modules?

    On event completion, follow-up processing can transfer imparted qualifications to attendees' profiles (Personnel Development), while cost/billing activities post internal activity allocation and external billing to CO/FI; it also links to PA for attendee data.

22. What is Performance Management (Appraisals) in SAP HCM Personnel Development?

    The process of evaluating employees against objectives and competencies using appraisal templates; it manages appraisal documents, ratings, feedback, and links results to qualifications, development plans and compensation.

23. What is a 'Qualification' and a 'Qualifications Catalog' in SAP Personnel Development?

    A Qualification (Q) is a skill/competency an employee can possess; the Qualifications Catalog organizes qualification groups and qualifications. Requirements on positions/jobs are compared against employee qualifications in a profile matchup to find gaps.

24. What is the 'Profile Matchup' (competency gap analysis) in Personnel Development?

    A comparison between the qualification requirements of a job/position and the actual qualifications held by an employee, revealing gaps that drive training needs, development plans, and succession planning.

What this deck covers

SAP HCM flashcards FAQ