Registered Paralegal (PACE / RP) Legal Ethics and Professional Responsibility Flashcards

24 sample cards from the Legal Ethics and Professional Responsibility deck

Sampled from the end of the deck, so these are different cards from the ones shown on the syllabus page.

1. What reasonable safeguards protect client data security?

   Encryption of data at rest and in transit, strong access controls and passwords, secure networks, regular backups, vendor due diligence and confidentiality agreements, software/security updates, and staff training on phishing and data handling.

2. What must a firm do before storing client data with a third-party (cloud) vendor?

   Conduct reasonable due diligence on the vendor's security, ensure confidentiality through contractual terms, confirm the firm retains ownership/control and can retrieve data, and verify safeguards are adequate to protect client confidentiality.

3. What are a paralegal's obligations if a data breach exposes client information?

   Promptly notify the supervising attorney, help investigate and stop the breach, mitigate harm, and assist with required notifications to affected clients and authorities under Rule 1.6 and applicable breach-notification laws.

4. What is a conflict of interest in legal representation?

   A situation where a lawyer's or firm's duties to one client, a former client, a third party, or the lawyer's own interests are materially adverse to or limit the representation of another client.

5. Name the main categories of conflicts of interest.

   Concurrent (current-client) conflicts under Rule 1.7, former-client conflicts under Rule 1.8/1.9, and personal-interest conflicts (lawyer's own financial, family, or business interests).

6. Why must paralegals be screened for conflicts when hired or assigned a matter?

   Because confidential information a paralegal acquired at a prior employer can create a conflict; checking ensures the new firm does not become adverse to a former client whose secrets the paralegal possesses.

7. What information is gathered in a conflicts check?

   Names of clients, adverse parties, related parties, witnesses, and matters — cross-referenced against the firm's database of current and former clients and the personnel's prior employment to detect adversity.

8. Define imputation (vicarious disqualification) of conflicts.

   The rule that one lawyer's (or nonlawyer's) conflict is generally attributed to the entire firm, so that if one member is disqualified, all members are presumptively disqualified absent a permissible screen or consent (Rule 1.10).

9. What is a 'migratory' (or contaminated) paralegal?

   A paralegal who moves from one firm to another and carries confidential information from the prior firm, potentially creating an imputed conflict for the new firm if the new firm is adverse to the prior firm's client.

10. How can a firm cure a conflict created by a migratory paralegal?

    By erecting an ethical screen (Chinese Wall) that timely isolates the paralegal from the matter, OR by obtaining informed consent from the affected client(s). Courts are generally more lenient toward screening nonlawyers than lawyers.

11. What is an 'ethical screen' (Chinese Wall) and what does it typically include?

    A set of procedures isolating a conflicted person from a matter: denying access to relevant files, prohibiting discussion of the matter, barring the screened person from sharing in fees from it, and documenting the screen — implemented promptly upon hiring/assignment.

12. Why are courts often more willing to allow screening for paralegals than for attorneys?

    Because of public policy favoring nonlawyer mobility and employment, and the recognition that paralegals do not establish the attorney-client relationship; screening lets firms avoid disqualifying everyone over a nonlawyer's prior exposure.

13. What is a waiver of a conflict of interest?

    A client's agreement to allow representation despite a conflict, given as informed consent, confirmed in writing where required, after the lawyer fully discloses the conflict's risks and reasonably believes competent representation can still be provided.

14. Define 'informed consent' in the ethics context.

    Agreement by a person to a proposed course of conduct after the lawyer has communicated adequate information and explanation about the material risks of and reasonably available alternatives to the proposed conduct (Rule 1.0(e)).

15. What conditions must be met for a conflict to be waivable under Rule 1.7(b)?

    The lawyer reasonably believes competent and diligent representation can be provided to each client; the representation is not prohibited by law; it does not involve one client asserting a claim against another in the same litigation; and each affected client gives informed consent, confirmed in writing.

16. State the duty of candor toward the tribunal.

    Under Rule 3.3, a lawyer must not knowingly make false statements of fact or law to a court, offer evidence known to be false, or fail to disclose controlling adverse legal authority — and must correct prior false material statements.

17. How does the duty of candor affect a paralegal preparing documents or evidence?

    A paralegal must never alter, fabricate, backdate, or hide documents or evidence, must ensure filings and discovery responses are truthful and complete, and must alert the attorney to any false or misleading material.

18. What is the duty of fairness to opposing parties and counsel?

    Under Rule 3.4, one must not unlawfully obstruct access to or destroy/alter evidence, falsify evidence, disobey court rules, or make frivolous discovery requests — paralegals must preserve evidence and respond honestly in discovery.

19. What ethical duty governs honesty in dealings with third persons?

    Rule 4.1 prohibits knowingly making false statements of material fact or law to third persons and requires disclosure when necessary to avoid assisting a client's crime or fraud (subject to confidentiality).

20. What are the core requirements for ethical legal billing?

    Bill only for work actually performed, charge reasonable fees, do not double-bill or bill the same hour to multiple clients, accurately describe tasks, bill paralegal time at paralegal rates, and never pad hours or charge for clerical overhead as professional time.

21. Under what conditions can a firm bill a client for paralegal time (per Missouri v. Jenkins)?

    Paralegal time may be billed at market rates as a recoverable cost when the work is substantive legal work that would otherwise be done by an attorney — not clerical work — reflecting the prevailing community rate for paralegals.

22. What is the duty of competence and how does it apply to paralegals?

    Rule 1.1 requires the legal knowledge, skill, thoroughness, and preparation reasonably necessary for the representation; paralegals must perform only tasks they are trained and qualified to do, work diligently, and stay current through continuing education.

23. What are a paralegal's options/duties when they discover misconduct or an ethical violation?

    Report it up the chain — first to the supervising attorney, then to firm management/ethics counsel; document concerns; refuse to participate in the unethical act; and, where mandated and internal channels fail, consider reporting to the appropriate authority while honoring confidentiality limits.

24. Outline a basic framework for ethical decision-making when a paralegal faces a dilemma.

    Identify the ethical issue and affected parties; consult the governing rules (state rules, NFPA/NALA codes, ethics opinions); evaluate options against duties of confidentiality, competence, and candor; seek guidance from the supervising attorney; choose the action protecting client interests and professional integrity; and document the decision.

What this deck covers

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