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Project Management Professional / PRINCE2 The Seven Processes Flashcards
51 question-and-answer cards covering The Seven Processes as it is examined in Project Management Professional / PRINCE2. 24 of them are printed below, taken from across the deck — no signup, no paywall on the preview.
24 sample cards from the The Seven Processes deck
Sampled from the end of the deck, so these are different cards from the ones shown on the syllabus page.
Which log does the Team Manager use during MP to record technical progress on a Work Package?
The Checkpoint Report (sent to the Project Manager at the frequency agreed in the Work Package) and the Quality Register entries are updated as quality activities are carried out.
What is the purpose of the Managing a Stage Boundary (SB) process?
To enable the Project Board to decide whether to continue: it provides the Board with an update of the Project Plan and Business Case, a review of stage performance, and a plan for the next stage so they can authorise continuation.
What triggers the Managing a Stage Boundary (SB) process?
The Project Manager, near the end of a management stage (as directed from Controlling a Stage), when approaching the stage boundary and needing approval to proceed to the next stage.
What are the key activities of Managing a Stage Boundary (SB)?
Plan the next stage; update the Project Plan; update the Business Case; report stage end (produce the End Stage Report); and (if needed) produce an Exception Plan.
Which report is the principal output of Managing a Stage Boundary (SB)?
The End Stage Report, which reviews the just-completed stage's performance and is submitted with the next Stage Plan to the Project Board for the end-stage assessment decision.
When is an Exception Plan produced in Managing a Stage Boundary (SB)?
When a stage or the project is forecast to exceed its tolerances (an exception). The Project Board requests an Exception Plan (via 'give ad hoc direction') to replace the remainder of the current plan; SB then produces it.
What is the purpose of the Closing a Project (CP) process?
To provide a fixed point at which acceptance of the project product is confirmed and to recognise that the objectives set out in the original PID have been achieved (or that the project has nothing more to contribute).
What triggers the Closing a Project (CP) process?
It is triggered from within Controlling a Stage during the final stage when the project's end is approaching (planned closure), or by a Project Board instruction for premature closure.
What are the key activities of the Closing a Project (CP) process?
Prepare planned closure (or prepare premature closure); hand over products; evaluate the project; and recommend project closure.
Which report is produced in Closing a Project (CP) to review how the project performed against its PID?
The End Project Report, which includes the Lessons Report (or references it) and the Benefits Management Approach for measuring post-project benefits.
Is Closing a Project (CP) a separate stage in PRINCE2?
No. Closure activities are part of the work of the final delivery stage, not a stage of their own. CP runs within the last stage and produces the recommendation to close, which DP then authorises.
Which PRINCE2 process is NOT a stage and runs throughout, used only by the Project Board?
Directing a Project (DP). It spans from authorising initiation to closure but consists only of Project Board decisions, not day-to-day management work.
In the PRINCE2 process model, which processes are used by the Project Manager?
Starting Up a Project (SU), Initiating a Project (IP), Controlling a Stage (CS), Managing a Stage Boundary (SB), and Closing a Project (CP). The Project Manager drives all of these (DP belongs to the Board; MP to the Team Manager).
In the PRINCE2 process model, map each management level to its processes: Board, Project Manager, Team Manager.
Directing level (Project Board): Directing a Project (DP). Managing level (Project Manager): SU, IP, CS, SB, CP. Delivering level (Team Manager): Managing Product Delivery (MP).
What is the correct chronological order of the PRINCE2 processes across a single-stage-then-delivery project?
SU -> (DP authorises initiation) -> IP -> (DP authorises project + stage) -> CS <-> MP for each delivery stage, with SB at each stage boundary, and CP within the final stage, all overseen by DP throughout.
Which two processes exchange information via the 'request to deliver a project' / authorisation, marking the transition from planning to first delivery stage?
Initiating a Project (IP) produces the PID and request; Directing a Project (DP) responds with 'authorize the project'; Controlling a Stage (CS) then begins the first delivery stage.
How many management stages must every PRINCE2 project have, as a minimum?
A minimum of two: the initiation stage (managed by IP) plus at least one further delivery (management) stage (managed by CS). $\text{stages}_{min} = 2$.
Which process produces the Lessons Log and which produces the Lessons Report?
The Lessons Log is created in Starting Up a Project (SU) and updated throughout. The Lessons Report is produced when useful lessons are identified, typically in Managing a Stage Boundary (SB) and Closing a Project (CP).
Compare the End Stage Report and the End Project Report.
The End Stage Report (from SB) reviews one completed stage and is given to the Board at each stage boundary to decide on continuation. The End Project Report (from CP) reviews the whole project against the PID at project end. Both inform Project Board decisions.
What is the relationship between Controlling a Stage (CS) and Directing a Project (DP) during a stage?
CS sends Highlight Reports and escalates Exception Reports to DP; DP gives ad hoc direction and approves Exception Plans. The Board steers via management by exception while the Project Manager runs the stage day to day.
Which process first creates the project management team structure and role descriptions?
Starting Up a Project (SU), in the 'design and appoint the project management team' activity. The structure is later confirmed and detailed in the PID during Initiating a Project (IP).
What is the trigger for premature closure, and which process handles it?
A Project Board instruction (via 'give ad hoc direction' in DP), usually following an exception. It is handled by the Closing a Project (CP) process through the 'prepare premature closure' activity.
Which report does a Team Manager send to the Project Manager during MP, and which does the Project Manager send to the Board during CS?
Team Manager -> Project Manager: Checkpoint Report (during Managing Product Delivery). Project Manager -> Project Board: Highlight Report (during Controlling a Stage).
In the process model, what closes the loop at the end of the project between CP and DP?
Closing a Project (CP) produces the 'recommend project closure' notification and End Project Report; Directing a Project (DP) responds with 'authorize project closure', formally disbanding the project and confirming acceptance.
What this deck covers
The The Seven Processes deck follows the Project Management Professional / PRINCE2 The Seven Processes syllabus — 3 chapters and 9 topics — so questions land on material that is genuinely examinable rather than trivia around it. That works out to roughly 17.0 cards per chapter.
Answers are written to be recallable, not just readable — averaging about 192 characters, which is long enough to carry the reasoning and short enough to say out loud.
A deck like this earns its keep on the second and third pass. Read the syllabus first so you know the shape of the subject, then use the cards to find the specific facts that have not stuck.
The Seven Processes flashcards FAQ
How many The Seven Processes flashcards are in this Project Management Professional / PRINCE2 deck?
51 cards. This page previews 24 of them, sampled evenly across the deck so you can judge the difficulty before installing anything.
Are these Project Management Professional / PRINCE2 flashcards free?
Yes. The preview here is free to read with no signup, and the full 51-card deck is free inside the Examius app.
What do the The Seven Processes cards cover?
They follow the Project Management Professional / PRINCE2 The Seven Processes syllabus — 3 chapters and 9 topics — so the questions track what is actually examinable.
How should I use these flashcards?
Read the syllabus first so you know the shape of the subject, then drill the deck. Examius schedules each card with spaced repetition, so cards you keep missing come back sooner and ones you know drift further apart.